Minutes of the Meeting held at Shuttleworth Hall Egloshayle on Tuesday 16th April 2019 at 7.30 p.m.
Cllrs Davey (Chairman), Baker, Collis, Eddy, Howard, Oram, Varcoe, Warne & C.Cllr Knightley.
Apologies – Cllrs. Hurst & Nicholas

27. Declarations of Interests/Dispensation Requests – None

28. Public Session
Cllr Knightley reported on recent Planning procedures, the Planning Matters presentation and recent approvals and the current appeal.

29. Minutes of the Previous Meeting
Resolved that Minutes of the Meeting on Tuesday 19th March 2019 be approved as a correct record.
Proposed Cllr Howard & seconded Cllr Varcoe.

30. Matters arising from the last meeting:
(a) NHP – Cllr Davey referred to the recent meeting with the appointed consultants and Cllr Collis had been asked to provide some information should he be able to assist. It was noted however that all documentation, evidence etc should already be available from the Town Clerk. A further meeting was expected very shortly to move matters further forward and a general discussion followed amongst Cllrs.
(b) Ball Roundabout- response awaited.
(c) Barclays Mandate – documentation awaited.
(d) Parish Phonebox – Cllr Oram had made very good progress to date as evidenced by the comprehensive report he had prepared. Cllr Knightley was approached for possible Funding and he would liaise with the Clerk. The local Sladesbridge community were actively raising funds for the planned Defibrillator.

31. Planning Notices
PA19/01596 – Tregarthen Rd from Long Meadow Bodieve – OPP New Dwellings- whilst not within the Parish boundary Cllrs agreed, by a majority decision , not to raise any objection to the development proposed, noting recent nearby approvals. (Cllr Knightley left the room for this item)
PA18/05209 – OPP Ball Meadow, Bodieve – notice of appeal.
PA18/11544 – Old Post Office Washaway – Conversion/Extension – withdrawn.

32. Payment of Accounts
(a) See Clean - Bus Shelter Maintenance £43.80
(b) CALC - Subscription £175.99
(c) Trudgeon & Halling - Audit Fee £84.00
Proposed by Cllr Warne & seconded by Cllr Baker. Agreed.

33. Annual Accounts
Councillors reviewed the Annual Accounts and submissions and this was duly completed by the Chairman and Clerk, noting satisfactory letter and internal audit by the appointed Accountants.
(a) External Audit Exemption – Proposed Cllr Oram and seconded Cllr Eddy. Agreed
(b)Annual Governance Statement – Proposed Cllr Varcoe seconded Cllr Collis. Agreed.
(c)Accounting Statements – Proposed Cllr Eddy seconded Cllr Oram. Agreed.
(d) Receipts & Payments, Summary, Reconciliation and Variances – Proposed by Cllr Warne and seconded by Clllr Howard. Agreed.

34. Correspondence Received
(a) Community & Governance Review – circulated and after general discussion it was agreed that the Chairman would prepare a draft formal response for further review at the next meeting.
(b) Highways Management Sessions – circulated.

35. Date of the next Meeting
Agreed next meeting on TUESDAY 14th May 2019 at 7.00 p.m. to be followed by
the Annual Parish Meeting.

36. Items for next Meeting –
1. Hingham footpath. 2. Hall Hire 3. Footpath Contractor.

There being no further business the Chairman closed the Meeting at 20.45 p.m.